Reputation Management

Online Reputation Management Strategy 101: Ace Online Image

Discover proven strategies for managing your online reputation and protecting your business’s image. Learn tips and best practices for maintaining a positive online presence.

Elevate your reputation with effective strategies

A lot of people think that managing your reputation is simply a case of putting out the right information and everything will be fine, but it is not the case. You should have an effective reputation management strategy in place to deal with all the issues that come up. Imagine a situation where the service you are planning to introduce has already been offered by your rivals.

In such cases, how will you convince your customers to invest in the new services that you are introducing?

This is where the need for strong Online Reputation Management crops up. It helps you to maintain and establish your business reputation in front of customers.

How do you start planning your online reputation management strategy?

Online reputation management strategy employs different techniques and methods, including managing online reviews, producing and maintaining content for social media platforms, and website search engine optimization.

The technique aims to enhance your business’s online presence by promoting positive content, responding to negative comments, and improving overall search engine rankings. By maintaining a positive online reputation, small businesses try to win the confidence and credibility of their target market, attract new customers, and retain their existing ones.

With that being said, let’s dive deeper to gain insight into planning Online Reputation Management.

Identifying the online platforms where your business is mentioned

It's important for businesses to have a strong hold on their online presence. This includes having a website and social media accounts and monitoring online platforms where your business is mentioned. Identifying these platforms can help you stay on top of what people say about your business and respond to any negative reviews promptly.

For local businesses, review websites like Yelp, Google Reviews, or TripAdvisor are some of the popular listings to gain positive reviews. Whenever a new business page is setup then Google Business Profile sends out a notification informing about the reviews given.

Therefore it becomes crucial to keep an eye on them to see what people say about your business. Your business's name can be added to Google Alerts, which will alert you whenever your brand name is mentioned anywhere.

You should monitor blogs and forums pertaining to your sector or niche in addition to social media and review websites. These platforms can offer insightful information about what consumers are saying about your business and your rivals.

Analyzing the sentiment of the reviews

After identifying the online platforms where your business is mentioned, the next step is to analyze the sentiment and tone of those reviews. This process involves examining the language used in the reviews to determine whether they are positive, negative, or neutral and identifying any emotions or attitudes expressed towards your business.

This information can help you make informed decisions about your marketing and assist you in managing your online reputation, even giving you an idea for areas of improvement.

Understanding your current online reputation score

Your online reputation score is a reflection of how you're perceived by others online. The emphasis is on the quality and relevance of your online content, the amount of engagement you receive on the online platforms, and the tone of reviews and comments about you. 

Potential employers, clients, and even friends and family may search for you online, and a negative reputation score could lead to missed opportunities. Regularly monitoring and managing your online reviews can help you maintain a positive reputation score and ensure that you're presenting yourself in the best possible light.

Screenshot of Google Keyword Planner for Search term "Big Apple Pizza"
The above image depicts the constant monitoring and research can help you notice trends and industry changes that could impact your reputation in the future.

Aligning reputation management goals with business objectives

Aligning reputation management goals with business objectives is crucial for any organization. Your reputation directly affects your business’s perception in the eyes of your customers and stakeholders, which ultimately sales.

Identifying the target audience and key messages

Any communication plan, whether it be for marketing, public relations, or any other sort of communication, must first identify the target audience. Key messages are the essential ideas that the communicator wants the audience to remember, for example advertise for spring cleaning at the onset of spring cleaning would help you to lay emphasis on the services that your business renders.

Engaging with customers to build loyalty

Building loyalty is a critical objective for businesses, as it helps to drive repeat sales, increase customer lifetime value, and boost profitability. Engaging with customers in small ways such as offering coupons, gift cards are effective when it comes to building rapport with them.

There are several strategies that businesses can employ to engage with their customers and stakeholders. One of the most important is to actively listen to feedback and respond promptly and appropriately. 

 By fostering a sense of collaboration and shared purpose, businesses can build stronger relationships that can translate into long-term loyalty and support.

Implementing the Reputation Management Plan

A reputation management plan is crucial in safeguarding a company's interest. Team members should be given clear guidelines on their roles and responsibilities to ensure that they understand their roles and what is expected of them. For instance, after completion of a particular service, businesses should proactively ask for reviews and any issues should be tackled immediately.

Measuring and tracking the effectiveness of the plan

Measuring and tracking the plan's effectiveness is an essential part of the implementation process. The effectiveness of the reputation management plan can be measured by periodically monitoring online reviews, social media mentions once a week. This data should be analyzed regularly to identify improvement areas and make necessary adjustments to the plan. Any issues erupting from the same should be addressed within 72 hours to build up transparency.

Tips for maintaining a positive online reputation

Maintaining a positive online reputation is crucial. To achieve this, it is essential to monitor your online presence, and regularly check what information is being shared about your business.

 By following these tips, you can maintain a positive online reputation and build a strong online presence for your small business.

Common pitfalls to avoid in reputation management

Reputation management is a crucial aspect of any business or individual's online presence. It involves responding to positive reviews, keeping your customers updated about new services. A positive online reputation can lead to increased credibility, customer loyalty, and business growth, while a negative reputation can lead to lost opportunities and damaged relationships.

Negative reviews and feedback can be detrimental to your online reputation. Ignoring them can make the situation worse, as it shows a lack of concern for customer satisfaction.

Responding to negative comments or reviews with emotional reactions or defensive statements can further damage your local business reputation. It is essential to respond calmly and professionally, and offer solutions to the customers in person. Inconsistency in communication or actions can lead to confusion and mistrust. It is essential to maintain consistency in messaging and behavior to build a strong reputation.


Online reputation management is the need of the hour for companies that deal with customer services. Online reviews and social media (both good and bad) carry a lot of weight in determining your business’s online reputation. This blog will help you review your current online reputation, learn how to incorporate it into your marketing plans, and gain customer engagement.

Founder & CEO
December 19, 2022

Frequently Asked Questions

1. What is Freshreview, and how does it work?

Freshreview is a cutting-edge software-as-a-service solution designed to facilitate the efficient gathering and management of customer reviews for businesses. It provides organizations with features to review collection, monitor, and display widgets.

2. How can Freshreview improve customer engagement?

 Freshreview provides insights into customer sentiment from online reviews and helps you make informed business decisions. 

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